Privacy Policy

1. Introduction

Adam Legal Systems ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our legal practice management platform, including our AI-powered features.

2. Information We Collect

We collect information that you provide directly to us, including:

• Account information (name, email address, password)
• Organization and firm details
• Case and matter information
• Client data you choose to store in the platform
• Documents and files you upload
• Communication records within the platform
• Billing and payment information
• Usage data and interaction logs

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process transactions and manage your account
• Send you technical notices and support messages
• Respond to your comments, questions, and requests
• Monitor and analyze trends, usage, and activities
• Detect, investigate, and prevent security incidents
• Power AI-assisted features (see Section 4)
• Comply with legal obligations

4. AI and Machine Learning

Adam Legal incorporates artificial intelligence and machine learning features to enhance your experience. Here's how we handle data in relation to AI:

AI features include:

• Document analysis and summarization
• Contract review and clause extraction
• Legal research assistance
• Case outcome predictions (informational only)
• Automated document generation
• Chat assistant functionality

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• AES-256 encryption of data at rest
• TLS 1.3 encryption for data in transit
• Regular security assessments and penetration testing
• Multi-factor authentication support
• Role-based access controls
• Comprehensive audit logging
• Employee security training and background checks
• Incident response procedures

6. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your consent or at your direction
• With service providers who assist in our operations (under strict data processing agreements)
• To comply with legal obligations or respond to lawful requests
• To protect our rights, privacy, safety, or property
• In connection with a merger, acquisition, or sale of assets (with advance notice to you)

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Specific retention periods:

• Active accounts: Data retained while account is active
• Closed accounts: Data deleted within 90 days unless legal hold applies
• Audit logs: Retained for 7 years for compliance purposes
• Backup data: Purged from backups within 30 days of deletion request

8. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate data
• Request deletion of your data ("Right to be Forgotten")
• Object to or restrict processing of your data
• Data portability (receive your data in a structured format)
• Withdraw consent at any time
• Opt-out of AI processing of your data

To exercise these rights, contact us at privacy@adamlegalsystems.com

9. International Data Transfers

Your data may be processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including Standard Contractual Clauses and adequacy decisions where applicable.

10. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will delete it promptly.

11. Updates to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the platform. The "Last updated" date at the top indicates when the policy was last revised.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: